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Ice and Snow? Take it Slow!
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InSource is dedicated to enhancing safety and wellness practices for our insureds. We want to provide you with the tools, knowledge, and resources to ensure your employees’ safety. As winter sets in, icy roads and harsh weather conditions pose serious challenges for employees who drive as part of their job. Protecting workers during these months is critical—not only for their safety and well-being but also to reduce the risk of weather-related accidents and costly workers’ compensation claims.
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Winter weather significantly increases the risk of work-related driving accidents and costly workers’ compensation claims. According to the Federal Highway Administration, more than 156,000 crashes occur annually on icy roads, contributing to over 1,800 fatalities and 135,000 injuries each year. For employers, these hazards translate into expensive claims: motor vehicle accidents account for only 5% of workers’ compensation lost-time claims but represent 10% of total benefit costs, with an average claim exceeding $100,000 -- about 70% higher than the typical lost-time claim. Cold, wet conditions also drive-up injury frequency, with NCCI data showing up to a 10% increase in claims on freezing days, largely due to slips, falls, and vehicle crashes. These statistics underscore the importance of proactive winter safety measures to protect employees and reduce financial exposure. [Zebra & NCCI]
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Winter Driving Safety Tips
As temperatures drop and road conditions become more hazardous, it’s essential to keep your employees safe while driving to work. Snow, ice, and reduced visibility can increase the risk of accidents, so proactive planning and clear safety guidelines are key. These tips will help your team stay prepared, minimize risks, and ensure everyone gets to their destination safely this winter season.
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- Ensure all vehicles are serviced and in top condition. This includes checking the battery, brakes, tires, and windshield wipers.
- Equip vehicles with winter tires or ensure current tires have adequate tread for traction on snowy and icy roads.
- Keep emergency supplies in the vehicle, such as blankets, a first-aid kit, flashlight, and non-perishable food items.
- Monitor weather conditions and plan routes accordingly to avoid areas with severe weather warnings.
- Encourage employees to familiarize themselves with their route and have alternate routes planned in case of road closures or dangerous conditions.
- Wear proper footwear and be cautious when entering or exiting your vehicle and maneuvering walkways.
- Reduce driving speed to accommodate for decreased traction on snow and ice.
- Increase following distance to allow for longer stopping distances on slippery roads.
- Keep headlights on at all times to increase visibility to other drivers.
- Clear all ice and snow from windows, mirrors, and lights before driving to ensure maximum visibility.
- Avoid sudden movements such as quick acceleration, braking, and sharp turns which can cause skidding.
- Use gentle, steady pressure on the brakes and accelerator.
- Provide employees with winter driving training that covers the specific challenges of driving in adverse conditions.
- Offer defensive driving courses to enhance overall driving skills.
- Conduct regular safety meetings to discuss winter driving safety tips and remind employees of best practices.
- Encourage open communication where employees can share their experiences and tips for safe driving in winter conditions.
What to Do in an Emergency:
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- Train employees on what to do if they get stranded or encounter an emergency. This includes staying in the vehicle, using emergency supplies, and calling for help.
- Ensure all employees have access to emergency contact numbers and know the protocol for reporting accidents or incidents.
- Equip vehicles with communication tools such as cell phones or two-way radios to keep in contact during long drives or in remote areas.
- Implement a check-in system where employees regularly update their status during trips.
- Enforce strict policies regarding winter driving safety and ensure all employees are aware of and adhere to these policies.
- Review and update safety policies regularly to address any new challenges or changes in procedures.
- Provide employees with resources and support to ensure their safety. This includes access to maintenance services, emergency kits, and training programs.
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Winter weather poses serious risks for employees and employers alike, from increased driving accidents to costly workers’ compensation claims. With icy roads contributing to thousands of injuries and fatalities each year—and motor vehicle accidents averaging over $100,000 per claim, the financial and human impact is significant. Cold, wet conditions also raise the likelihood of slips, falls, and crashes, making proactive safety measures essential. By prioritizing vehicle maintenance, driver training, and clear safety policies, organizations can protect their workforce, reduce claims, and maintain operational continuity throughout the winter season.
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Additional Resources
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For assistance with winter driving or any other safety needs for your company, employees, or clients, contact your InSource Account Manager.
We are here to help!
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Rick Noss
VP of Client Relations
InSource Employer Solutions
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